Job Description

The Harvard Club of Boston is seeking a dynamic professional with experience in both event management and planning to serve as the Social Events Manager .

Harvard Club of Boston is a place that celebrates all who gather to experience the diverse company of educated people. We believe we are strengthened by the richness shared individually and collectively through inclusion, connectivity, and engagement throughout Harvard, our affiliated schools, and neighboring communities. As one of the Top Ten Private Clubs in America by Platinum Clubs of America and one of the Top 100 Clubs in the World by Platinum Clubs of the World, we are honored to provide a member experience that is valued and respected by our members, guests, and greater Harvard community.

At the Harvard Club of Boston, we believe in perfectly planned and delightfully detailed events. We’re searching for an experienced social events manager to help us maintain our reputation for memorable events by managing the production from concept through completion. The ideal candidate is passionate, creative, and detail oriented, and dedicated to providing superb member experiences at every turn. This role demands an expert in all aspects of social event planning and hospitality with strong communication and organizational skills who greatly enjoys the process of planning and executing successful events in a high-end venue. Attention to detail, teamwork and ability to multi-task in a fast-paced environment are of the utmost importance.

Responsibilities:

• Sell, Coordinate and Manage Social Catering events including Weddings for the Harvard Club of Boston
• Provide overall direction and continuous evaluation of catering events to ensure complete client satisfaction
• Organize and plan all details of the client’s needs including food and beverage needs, room layout and offer suggestions for entertainment and decor
• Create and distribute clear, timely and concise Banquet Event Orders, timelines and diagrams to all departments which detail the clients’ specific requests
• Meet with clients, conduct property tours and participate in industry events to promote the Club and services
• Manage existing client relationships and groups and continuously work to establish new clients and relationships
• Work very closely with the culinary team, beverage department and the banquet staff to ensure all aspects of events are executed properly
• Manage the Audio-Visual Needs of each client and communicate closely with our Audio-Visual Director
• Partner with outside agencies and organizations to generate new business for the Harvard Club
• Work closely with the Accounting Department post-event to ensure all charges for each event are accurate and the client is billed properly and in an efficient manner
• Work with catering team to achieve financial goals
• Other duties and projects as assigned by the Director of Catering

Requirements:

• A minimum of 3-5 years of catering sales/social experience
• Tuesday – Saturday work schedule. May fluctuate based on the club’s business levels
• A thorough knowledge of the practices and procedures of the catering, food & beverage and hospitality industry
• Effective written and verbal communication skills
• Strong time management skills and the ability to work effectively under time constraints
• Computer Skills Including but not limited to: MS OFFICE - Word, Excel, PowerPoint, Outlook, NorthStar, Social Tables
• Annual Salary range: $75,000-$80,000

EOE

Please send resumes to: careers@harvardclub.com

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