Job Description

Harvard Chabad is seeking a highly organized, detail-oriented Administrative Assistant to support the daily operations of our office and work closely with the President of the organization. This role is essential to ensuring smooth, efficient administrative functioning and clear, professional communication across all areas of our work.

Key Responsibilities

• Oversee and manage daily office operations and administrative tasks
• Provide direct administrative support to the President, including scheduling, correspondence, and task follow-through
• Manage and maintain a comprehensive organizational database with accuracy and discretion
• Handle incoming and outgoing communications, including emails and phone calls, with professionalism and warmth
• Draft, edit, and proofread written communications
• Organize files, records, and internal systems to ensure efficiency and accessibility
• Track tasks and projects to completion, ensuring nothing falls through the cracks
• Support additional administrative and operational needs as they arise in a fast-paced environment

Qualifications

• Detail-oriented, self-motivated, and highly organized
• Comfortable working in a fast-paced, dynamic environment
• Prior office or administrative experience required
• Quick and accurate typist
• Strong follow-through skills; able to see tasks through thoroughly from start to finish
• Excellent written and verbal communication skills
• Fully fluent in Microsoft Office (Word, Excel, Outlook) and Google Suite (Docs, Sheets, Drive, Gmail)
• Professional, discreet, and dependable

The ideal candidate is proactive, takes initiative, enjoys juggling multiple responsibilities, and takes pride in keeping systems organized and communications clear. This is a great opportunity for someone who values purpose-driven work and wants to play a key role behind the scenes of a meaningful organization.

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