Job Description

Position Title: Legal Secretary

Location: New York, NY

Employment Type: Full-Time, On-Site

Position Summary

We are seeking a highly organized and proactive Legal Secretary to support a team of attorneys in a prominent New York City law firm. This role is critical to ensuring the smooth operation of legal workflows, client communications, and day-to-day administrative functions. The ideal candidate is detail-oriented, tech-savvy, and thrives in a collaborative, fast-paced environment. As a key member of the legal team, you will play a vital role in managing document production, coordinating schedules, and maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Coordinate attorney calendars, schedule meetings, arrange travel, and track deadlines
• Prepare, revise, format, and proofread a variety of legal documents and correspondence in line with firm standards
• Process attorney time entries, prepare expense reports, and assist with billing coordination
• Maintain and organize client files, contacts, and records using the firm’s document management systems
• Serve as liaison between attorneys and internal departments (billing, IT, marketing, records, etc.)
• Field incoming calls and emails; prioritize and respond or route messages appropriately
• Support client intake procedures, including conflict checks and matter openings
• Coordinate logistics for client and team meetings, including virtual conferencing tools
• Provide general administrative support and coverage to assigned attorneys and other team members as needed
• Anticipate attorney needs and proactively manage priorities and follow-ups
• Ensure confidentiality and accuracy in all tasks performed

Qualifications

• Minimum of 2 years of experience in a legal or professional services environment; large law firm experience strongly preferred
• High school diploma or equivalent required; bachelor’s degree from an accredited institution preferred
• Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); familiarity with PDF editors and document comparison tools (e.g., Blackline, DeltaView)
• Fast and accurate typing skills (60+ WPM)
• Solid understanding of legal terminology, document formatting, and court or transactional procedures
• Experience with time entry, billing systems, and document management platforms (e.g., iManage, DeskSite, Elite)
• Excellent organizational, communication, and time management skills with attention to detail
• Ability to handle multiple tasks, meet deadlines, and work independently or within a team
• Exercises sound judgment, professionalism, confidentiality, and discretion in all matters

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