Job Description

Position Overview:

We are seeking an experienced Procurement Coordinator with expertise in Furniture, Fixtures, and Equipment (FF&E) for school projects. The ideal candidate will be responsible for managing the end-to-end procurement process, ensuring timely and cost-effective sourcing of high-quality FF&E that meets educational standards and project specifications. In addition, the other big area of focus for this role will include helping to standardize other purchasing across the network in an effort to realize efficiencies and economies of scale.

Key Responsibilities:

Procurement Strategy & Planning

• Develop and implement procurement strategies for school FF&E to align with project timelines and budgets
• Conduct market analysis to identify cost-effective and innovative solutions for educational environments
• Collaborate with architects, designers, and educational stakeholders to ensure FF&E selections meet functional and aesthetic requirements

Supplier & Vendor Management

• Identify, evaluate, and manage relationships with FF&E manufacturers, suppliers, and contractors
• Negotiate contracts, pricing, and terms to ensure value for money while maintaining quality and compliance
• Establish and maintain vendor performance metrics to ensure reliability and service quality
• Develop and implement contract management system across all areas of the CMO Track and manage contract renewals, contract files, warranties, etc.

Budgeting & Cost Control

• Develop procurement budgets and track expenditures to ensure cost control
• Analyze bids and proposals to determine the best value for the school projects
• Identify cost-saving opportunities without compromising on quality or compliance

Compliance & Quality Assurance

• Ensure all procurement activities comply with local and national regulations, as well as school safety and durability standards
• Work with quality control teams to inspect and approve FF&E deliveries before installation
• Stay updated on industry best practices, sustainability initiatives, and innovative procurement methods

Project Coordination & Logistics

• Oversee logistics, delivery schedules, and installation processes to ensure smooth project execution
• Work closely with project managers, contractors, and school administrators to coordinate FF&E installations
• Address any procurement-related issues that arise during the project lifecycle

Stakeholder Engagement

• Communicate with school leadership, facility managers, and educators to align procurement decisions with educational needs
• Provide recommendations on FF&E selection based on user experience, durability, and maintenance considerations
• Conduct post-installation evaluations to gather feedback and improve future procurement processes

Qualifications & Skills

Education & Experience:

• Bachelor’s degree in supply chain management, Procurement, Business Administration, or a related field
• Minimum 5 years of procurement experience, preferably in educational FF&E or construction-related procurement
• Experience working on large-scale school projects is highly desirable

Technical & Soft Skills:

• Strong negotiation and contract management skills
• Knowledge of FF&E materials, specifications, and educational furniture trends
• Proficiency in procurement software and ERP systems
• Excellent project management and problem-solving abilities
• Strong communication and stakeholder management skills
• Ability to work under pressure and manage multiple projects simultaneously
• Ability to pivot and adapt to change

Preferred Certifications:

• Certified Professional in Supply Management (CPSM)
• Chartered Institute of Procurement & Supply (CIPS) certification
• Project Management Professional (PMP) (a plus)

Additional Requirements

Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety IVP Level One fingerprint clearance card.

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

This description reflects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.

This role is ideal for a procurement professional passionate about creating optimal learning environments through strategic sourcing and project management. If you have a keen eye for quality, cost-efficiency, and compliance in school FF&E procurement, we encourage you to apply!

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