Job Description

Our client, a confidential UHNWI is seeking an experienced Personal Assistant to support a wonderful family and team.

Position: Personal Assistant to Private Family

Location: Palo Alto, CA (Local candidates preferred)

Compensation: $100,000–$150,000 per year + competitive benefits

Reports To: Principal of the Household

About the Family:

We are seeking a highly professional and discreet Personal Assistant to support a private, well-established family based in San Mateo. This confidential role requires an individual who is motivated, adaptable, and experienced in assisting high-net-worth individuals (UHNWI). The successful candidate will provide comprehensive personal and household support while maintaining the utmost discretion and confidentiality.

Key Responsibilities:

Executive & Personal Support:

• Manage complex calendars, scheduling appointments, and coordinating personal and professional commitments for family members.
• Arrange and oversee both domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
• Handle personal errands, including shopping, gift purchasing, and coordinating household services.

Household & Event Coordination:

• Liaise with household staff and external vendors to ensure seamless daily operations (e.g., maintenance, housekeeping, landscaping).
• Plan, coordinate, and execute private family events, gatherings, and occasional larger social functions.
• Oversee coordination of household projects (e.g., renovations, repairs), ensuring timely completion and budget adherence.

Communication & Liaison:

• Serve as the primary point of contact for family-related communications (phone, email, mail).
• Act as liaison between the family and external parties (business associates, legal and financial advisors, personal service providers).
• Maintain comprehensive contact lists and manage confidential information.

Administrative & Financial Tasks:

• Prepare, review, and submit expense reports, track invoices, and coordinate bill payments.
• Monitor household budgets, track expenditures, and assist with financial planning for family-related activities.
• Organize and maintain both digital and physical files, ensuring up-to-date documentation and easy retrieval.

Special Projects & Ad-hoc Tasks:

• Support special requests and projects as needed, ranging from research and gift sourcing to coordinating children’s extracurricular activities.
• Assist with personal and professional correspondence, including drafting letters, emails, and press queries when requested.

Qualifications:

Experience & Background:

• Minimum of 3–5+ years of experience as a Personal Assistant or similar role supporting high-profile individuals or families.
• Familiarity with luxury household and lifestyle management, demonstrating refined service standards.
• Proven track record of handling confidential information with the highest level of discretion.

Skills & Abilities:

• Exceptional organizational and multitasking skills, with keen attention to detail.
• Strong interpersonal and communication skills, both verbal and written.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software/tools.
• Excellent problem-solving skills, with the ability to anticipate needs and proactively address challenges.
• Flexible and adaptable, with a “can-do” attitude and willingness to work varied hours (including evenings and weekends) as required.

Personal Attributes:

• High emotional intelligence, cultural sensitivity, and the ability to build trusting relationships.
• Discreet, professional demeanor with impeccable integrity.
• Valid driver’s license, clean driving record, and willingness to drive family vehicles if needed.
• Willingness to undergo background checks and adhere to all privacy and security protocols.

Benefits:

• Competitive salary within the specified range.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Retirement plan options.
• Professional development opportunities.
• A congenial work environment supporting a stable, respected family.

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: .

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