Job Description

Position Overview

Chebeague Transportation Company (CTC) is seeking a reliable, detail-oriented Office Assistant to support our Office Manager and administrative operations. This position is intended to begin as soon as possible to allow for training alongside the current Office Manager prior to a planned parental leave beginning in late May 2026.

During the leave period, the Office Assistant will take on increased responsibility for day-to-day bookkeeping and customer service functions. There is potential for the role to continue beyond the leave period in a permanent capacity, depending on organizational needs and mutual interest.

This is an in-person position based on Chebeague Island.

Key Responsibilities

Under the supervision of the Office Manager and General Manager, responsibilities will include:

Bookkeeping & Financial Support

• Assist with routine accounting tasks, including accounts receivable and payable
• Prepare invoices and process customer payments
• Make bank deposits and assist with basic reconciliations
• Maintain organized financial and administrative records

Customer Service

• Serve as a point of contact for customer questions related to ferry service, parking permits, tickets, and billing
• Provide professional, courteous assistance to year-round and seasonal customers

Administrative Support

• Assist with parking permit records and seasonal application processing
• Maintain membership and customer databases
• Support mass mailings and routine communications
• Assist with reporting, filing, and other office operations as needed

Operational Support

• Provide administrative assistance related to ferry, barge, and charter operations as assigned

This position is designed to support the Office Manager role as described in CTC’s Office Manager Position Description

CTC Office Manager October 2023

.

Qualifications

• Strong organizational skills and attention to detail
• Comfortable working with numbers and basic accounting processes
• Proficiency with computers and common office software (Excel, Word, email); QuickBooks experience a plus
• Excellent customer service skills
• Ability to handle confidential information professionally
• Prior office, bookkeeping, or administrative experience preferred
• Ability to work independently after training

Work Environment

• Small, collaborative office environment
• In-person work required on Chebeague Island
• Seasonal fluctuations in workload, particularly during summer months

Compensation

Hourly wage range: $22–28 per hour , depending on experience

To Apply

Interested candidates should submit a resume and brief cover letter outlining relevant experience and availability. Applications will be reviewed on a rolling basis.

Job Tags

Similar Jobs