Job Description

We have an immediate need for a Legal practice Assistant at a leading law firm conveniently located in Coral Gables. This is a full time direct hire opportunity.

Job Duties Include:

• Calendar and follow-up on deadlines for discovery, Court events, etc.
• Contact Courts (confirm hearings, obtain dockets, e-filing procedures, etc.) and adjusters/clients as needed
• Schedule conference calls/meetings and handle scheduling, calendaring for their assigned team
• Open and close client files
• Associate and download documents, emails, and court filings into iManage document system
• Review invoices for payments and submit expense reports
• Prepare pleadings, discovery (requests and answers), e-filings to be filed (drafting and exhibits), and general correspondence
• Assist attorneys in preparing for trials and hearings, including drafting witness lists and exhibit lists
• E-file legal documents in various courts (pleadings, motions, praecipes, etc.)
• Transcribe dictation and convert documents from PDF to Word

Qualifications:

• Minimum of 5+ years’ experience as a litigation legal assistant
• Experience with Florida law
• Excellent verbal and written communication, interpersonal, customer service proofreading, time management, and organizational skills
• Solid understanding of civil litigation (state and federal calendar deadlines and rules)
• Ability to occasionally work over 35 hours per week to meet client demands
• High proficiency in MS Suite, Outlook, Adobe Acrobat, and document management software

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