The Executive Secretary/Assistant provides high-level administrative support to the executive team within a fast-paced real estate company. This role requires discretion, initiative, and a thorough knowledge of real estate operations and office administration. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of tasks efficiently.

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare reports, memos, letters, and other documents using word processing, spreadsheets, databases, or presentation software.
• Handle confidential documents ensuring they remain secure.
• Coordinate communication between executives and internal/external stakeholders.
• Organize and maintain files, records, and databases
• Track and follow up on important tasks and deadlines.
• Attend meetings, take minutes, and summarize key action points.
• Manage office supply inventory and liaise with vendors.
• Assist with marketing and client engagement activities as needed.
• Screen and prioritize emails, calls, and other communications.
• Perform other duties as assigned by executives.
  

• Proven experience as an Executive Assistant, Secretary, or similar administrative role (Real Estate experience preferred).
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to multitask and maintain attention to detail.
• Knowledge of real estate documents and processes is a strong plus.
  

• Professionalism and confidentiality
• Initiative and problem-solving
• Attention to detail and accuracy
• Customer service orientation
• Teamwork and adaptability