Job Description

This position requires being onsite at our Tysons office 4-5 days a week.

Working at Transurban is different; it's a place where you can see the benefits of your work play out in real life, every day. We create transportation solutions-building and operating safer, smarter, and more sustainable roads-to solve pressing transport challenges.

About the role :

We're seeking an Executive Assistant to ensure smooth and efficient management of the North American President, while maintaining a high level of organization and time management to meet schedules and deadlines.

As our Executive Assistant, you'll contribute to lasting and positive changes that shape the future of our cities and communities. It's meaningful, challenging and exciting work.

Day-to-day, you will:

• Manage and implement overall administrative support to the North American President. This includes day-to-day activities such as maintaining calendars, assisting with phone and e-mail correspondence, arranging meetings, reserving meeting rooms, and organizing catering and audio/visual essential services.
• Assist with other ad-hoc needs for the North American leadership team, as needed.
• Efficiently adapt to changing priorities, ensuring flexibility to work out of normal hours if required (evenings and weekends when needed).
• Proactively act in anticipation of future problems, needs, or changes.
• Liaise with senior internal and external stakeholders, adjusting the executives' calendars as necessary to ensure meetings can be prioritized.
• Support cross-company initiatives, special projects and company reporting requirements.
• Foster and maintain positive and productive relationships with Australian and North American Leadership teams.
• Answer incoming emails and calls and provide support by taking detailed messages that allow the executive to respond effectively.
• Organize travel arrangements and manage expense reports.
• Support in the preparation of presentations, reports, procurement matters and general correspondence.
• Develop memos and draft correspondence; prepare agendas and distribute meeting materials.

This role will suit someone with a curious mind and transferable skills and experiences, including:

• Extensive experience as an assistant to a senior level executive in a corporate environment, carrying out administrative and critical tasks as noted above.
• Excellent time management and organizational skills, including the ability to work on multiple tasks/projects at any one time.
• Proven ability to take on new responsibilities and autonomously provide solutions.
• Willingness to learn about the business and understand how a range of market activities work in a matrix structure.
• Flexibility to commit to occasional evening and weekend work.
• Great communication and interpersonal skills - ability to interact with a diverse range of stakeholders at all levels .
• Strong written communications skills.
• Confident demeanour and diplomacy with the ability to liaise with people at all levels.
• Demonstrated strong customer focus and a team player willing to apply initiative in the work environment.
• High level of maturity and professional presentation.
• Excellent report production and presentation production skills.
• Advanced skills and knowledge in the Microsoft Office suite.

If you meet some of these requirements, but not all, we encourage you to submit your application.

We are open to considering candidates who either reside in the DMV (DC, Maryland, Virginia) area, are within a reasonable commuting distance to Tysons Corner and Alexandria, VA and/or are willing to relocate at their own expense. Candidates who reside in the DMV area will be prioritized.

With a career at Transurban, you'll enjoy a range of benefits, including:

• A competitive salary and comprehensive benefits package including medical, dental, life, STD and LTD insurance and retirement plan.
• A range of flexible working and leave options, including the option to purchase an additional six weeks of leave each year.
• 16 weeks paid parental leave (regardless of gender or carer status).
• Learning and development opportunities to support your career interests.
• Health and wellbeing support-access to Headspace, Ginger, wellness facilities, and more.
• Social activities, community give-back programs and paid volunteer days.

At Transurban, we are committed to equal employment opportunity and providing a work environment that is free from discriminatory practices. We will not discriminate against employees or applicants for employment on any legally recognized basis ["protected class"] including, but not limited to: race, religion, color, national origin, ancestry, citizenship or immigration status, sex, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth or related medical conditions, veteran or military status (including status as a U.S. uniformed services member or reservist, or as a spouse, child, or qualifying dependent of a service member), or any other category protected by federal, state, or local law.

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