Job Description

This is not a work-from-home role—the selected candidate is expected to operate from my client's Bay Area office for the majority of the week.

Required Skills:

• 5-7 years of experience working in a similar role.

• Prior experience in the IT services industry is strongly preferred and will serve as a key

differentiator, contributing to success in this role.

• Excellent written and verbal communication skills, including the ability to independently

draft meeting notes and business correspondence.

• Proficient in planning and managing calendars, travel arrangements, and daily activities.

• Skilled in recording key meeting notes, assigning and following up on action items, and

providing regular progress reports to stakeholders.

• Ability to quickly learn and effectively use company tools such as SharePoint, expense

management systems, and other internal platforms.

• Strong proficiency in Microsoft Office 365, especially Excel and PowerPoint.

• Strong interpersonal skills, with the ability to engage effectively with Americans and cross-culturally.

Cultural senior stakeholders—both internal and external—through verbal and written communication, and coordinate meetings across multiple time zones.

Key Responsibilities/KRAs (include but are not limited to):

• Manage day-to-day office administration tasks, including office upkeep, pantry

management, planning and executive team gatherings and internal

events.

• Provide support to the Strategic Business Unit (SBU), including badging and general

associate assistance.

• Flexibility to participate in meetings overlapping with Indian time zone is a key

requirement.

• Manage executive calendars, coordinate travel arrangements, and schedule meetings

across multiple time zones.

• Draft meeting agendas, capture detailed notes, and follow through on action items.

• Engage and communicate seamlessly with cross-cultural senior stakeholders through

written and verbal interactions.

• Use internal platforms (e.g., SharePoint, O365, and expense tools) to manage

documentation, workflow, and expense reporting.

Job Tags

Similar Jobs