Estimating Coordinator Job at Delta Dallas, Farmers Branch, TX

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  • Delta Dallas
  • Farmers Branch, TX

Job Description

Bid & Estimating Coordinator

Location: Carrollton, TX (On-Site)

Industry: Commercial Construction (Ground-Up)

Status: Full-Time, Monday–Friday

Overview

A well-established commercial construction firm is seeking a Bid & Estimating Coordinator to support a high-volume Estimating Department. This role is ideal for a candidate who has hands-on, ground-up construction administrative experience and understands the complexity of detailed commercial bids. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, team-driven environment.

This is not an entry-level position. Candidates must bring true construction administrative experience and familiarity with estimating workflows, bid packages, or project coordination.

Key Responsibilities

  • Provide daily administrative support to the Estimating team.
  • Manage RFP setup, bid documentation preparation, distribution, and tracking.
  • Assist with meeting coordination, scheduling, and departmental communication.
  • Prepare and maintain project resumes, employee resumes, and prequalification documents.
  • Support project setup activities including coding, contracts, bonds, and insurance documentation.
  • Maintain organized operational documents and ensure accurate recordkeeping.
  • Create and manage detailed spreadsheets and reports for departmental activity.
  • Assist with slide decks and presentation materials for leadership meetings.
  • Handle confidential information with discretion.
  • Perform additional administrative duties as needed.

Required Background

  • 2+ years of construction administrative experience (Required).
  • Experience supporting ground-up commercial construction , estimating, or project coordination.
  • Strong understanding of construction terminology and workflow (change orders, bids, RFPs, takeoffs, etc.).
  • Ability to articulate detailed bid-related information clearly during internal communication.
  • Proven experience thriving in a fast-paced, high-volume environment.
  • Exceptional attention to detail—accuracy is critical.
  • Advanced proficiency in MS Office (Word, Excel, Outlook) and Adobe Acrobat.
  • Strong organizational, time-management, and prioritization skills.
  • Professional, proactive, and confident communication style.
  • Ability to work independently with minimal supervision.

Preferred Experience

  • Experience in commercial HVAC, MEP, or mechanical contracting.
  • Project Coordinator experience within construction.
  • Bid and Estimating experience withing construction.

Culture & Work Environment

  • Fast-paced, collaborative, and high-energy.
  • Close-knit, long-tenured team that values reliability, communication, and a strong work ethic.
  • Requires someone who is proactive, assertive, and comfortable engaging with multiple internal stakeholders.

Compensation & Benefits

  • Competitive hourly rate + overtime eligibility.
  • Medical, dental, and vision coverage.
  • HSA/HRA options.
  • Life, short-term, and long-term disability insurance.
  • Tuition reimbursement.
  • Three weeks of PTO in the first year.
  • 401(k) with company benefits.

Job Tags

Hourly pay, Full time, Temporary work, Monday to Friday,

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