Job Description

JOB SUMMARY

The Document Specialist, Contract Administrator, is responsible for electronically reviewing customer documents and records for the contract review process. Attention to detail is extremely vital to this position to ensure processes, procedures, and any special tooling or equipment that may be required relating to SMT, Secondary Operations (including Test Operations) are all accounted for during the quoting stage, while adhering to legal and company guidelines.

RESPONSIBILITIES

• Evaluates customer documentation packages to ensure all relevant documents: Customer DWG file, specifications, and Statement of Work (SOW) procedures to ensure the documentation package provided by our customer is complete.
• Collaborates with cross-functional teams, including Program Managers, Manufacturing Engineers, Quality Engineers, and Document Control, to gather information, review documents, to facilitate document approvals and revisions.
• Obtain detailed project requirements from Program Managers to accurately assess the scope of work needed for a quote.
• Create clear and concise quote documents outlining the proposed services, labor times, and any relevant conditions.
• Evaluate vendor proposals to ensure that all requirements are met i.e., tools, secondary operation needs etc.
• Ensure customer specific procedures are identified to ensure that procedures are followed for the appropriate related process as outlined in customer specifications and documents.
• Create Standard Routings (Manufacturing Process Operations) within the company ERP System.

QUALIFICATIONS

• High School Diploma or equivalent.
• 2+ years proven work experience as a Documentation Specialist or similar role.
• Experience in aerospace, defense, medical, or any regulated industry is preferred.
• Knowledge of manufacturing monitoring and Material Requirements Planning (MRP) systems.
• Technical knowledge necessary to perform the essential duties and responsibilities of the job: knowledge of Surface Mount Technology (SMT) machines, through-hole assembly, and solder processes.
• Ability to read and interpret documents, procedures, instructions, operation manuals, safety rules, etc.
• Understands reports relating to Engineering: drawing notes, reports, blueprints, drawings, specifications and PCB Gerbers.

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