The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.
Responsibilities:
Core Administrative Support
Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
Learn and utilize internal and external tools to provide calendar support
Effectively communicate with leaders to learn business priorities and apply to support
Partner with leaders and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to leaders
Provide short-term coverage in-team as needed if bandwidth allows
Basic Qualifications
2+ years of experience providing administrative support to 2 or more executives
2+ years of experience managing calendars, travel, and expenses for 2 or more executives
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office, Concur
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Experience with a Customer Relationship Management or ticketing system
Education
BA/BS preferred
High school diploma or equivalent required
Experience working with executives is highly preferred.
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