Job Description

Our client is an established, reputable estate and probate law firm that is committed to guiding individuals and families through some of life's most important legal matters with compassion, professionalism, and attention to detail. As their firm continues to grow, they are seeking a dependable and personable Administrative Assistant to be the first point of contact for their clients. The Administrative Assistant will play a key role in creating a welcoming and professional atmosphere in our office. You will manage front desk responsibilities, support daily administrative operations, and ensure seamless communication between clients, attorneys, and staff.

Key Responsibilities:

• Greet clients and visitors in a professional, courteous manner
• Answer and direct incoming phone calls and respond to basic inquiries
• Schedule and confirm client appointments using legal practice management software
• Manage mail, deliveries, and correspondence
• Maintain the tidiness of the reception area and conference rooms
• Assist with client intake and documentation as needed
• Provide administrative support to legal staff (copying, scanning, filing, etc.)
• Maintain confidentiality of client information at all times

Qualifications:

• Three to five years of previous experience as a receptionist or in a client-facing administrative role (legal office experience preferred)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Professional appearance and demeanor
• Proficiency with Microsoft Office and office equipment
• Familiarity with legal terminology, especially estate and probate law, is a plus

Hours: 9am to 5pm, Monday to Friday

Location: Clearwater, FL 33756 (onsite only)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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